The AHR Expo is a “targeted” show. This means all booth material needs to arrive according to a schedule based on where you choose to ship and your booth location. Exhibitors are free to choose their own carriers but Freeman is responsible for all freight moving in and out of the facility (coordinating move-in & move-out, material handling, etc). Visit FreemanOnline (available June 2024) for complete information.

Shipping Destination Options

Advanced (Warehouse) Shipments / DEADLINE: January 29

Starting January 6 through January 29, exhibitors may ship their freight in advance to the Freeman Orlando warehouse to be stored and delivered to the convention center without any charge other than material handling.  Freeman will deliver material to the designated booth no later than the time assigned on the target move-in plan (available late Summer).

Direct to the Convention Center / per target schedule

Shipments may go directly to the Orange County Convention Center (OCCC) scheduled to arrive on the “target” day and time as assigned on the target move-in plan.  At the scheduled time, freight carriers should check in at the marshaling yard to be put in a queue for unloading. Drivers need to be aware there will be a wait time upon arrival.

NOTE: DHL, FedEx, and UPS are not recommended for shipping direct to the convention center to do weekend delivery limitations and restrictive delivery procedures.

Exhibitors unloading a personal vehicle do not need to adhere to the target schedule. Procedure details will be added when they become available.

Target move-in plan will be available in late Summer 2024.

Getting Materials to the Booth

Freeman is the only party permitted to unload trucks and move material to an exhibitor’s booth. This is called material handling and the cost includes: transport of materials from the shipping dock of the advance warehouse or event venue to the exhibit space, storage and return of empty containers, and transport of materials from the exhibit space to the outbound transportation vehicle.

General material handling rate = $1.25/lb

Outbound Shipments

Regardless of their freight transportation provider, all exhibitors shipping freight out from the OCCC after the show must fill out the Freeman Outbound Shipping Form (material handling agreement) to arrange for their freight to be returned to the docks for outbound pick-up. Paperwork will be delivered to the exhibitor’s booth during the show and should be returned to the Exhibitor Services Center with outbound shipping information in advance. If no outbound information is submitted, Freeman reserves the right to return the freight to the company address on file at the exhibitor's expense.

QUESTIONS? Contact Freeman at exhibitorsupport@freeman.com or 888-508-5054