Table of Contents

Show Dates & Hours
Mon, Feb 10 / 10am - 6pm
Tue, Feb 11 / 10am - 6pm
Wed, Feb 12 / 10am - 4pm
Exhibitor-only access begins at 8am daily

Show Location
Orange County Convention Center
9800 International Drive
Orlando, FL 32819

Where to Find It Onsite

• Show Office: room W224A

• Press Office: room W224E

• Exhibitor Services Centers: room W221

• Coat Check: TBD

• Badge Pickup & Registration: Level 1 Registration Concourse

Campus Map (coming this summer)

Here’s a list of all official show contractors.

Show Rules
Exhibit Regulations
Policy Governing Peripheral Activities

REGISTRATION OPENS JULY 2024

Types of Badges
Ordering Badges/Badge Registration
Onsite Registration Area & Badge Pick-up

Maximize your ROI by taking advantage of these (mostly FREE!) resources.

View Marketing Resources

Hotels: onPeak is the ONLY authorized travel agent of the AHR Expo.
Book Show Hotel

Shuttle: Free shuttle bus service will operate between the Orange County Convention Center (OCCC) and all hotels listed in the show housing program (or points nearby) on show days, February 10 - February 12. A link to the shuttle schedule will be added below prior to the show, but exhibitors should be sure to check the schedule posted in their hotel lobby to confirm the times and exact pick-up locations.

Parking: Reserved exhibitor lots parking are available at the OCCC. Prices vary based on event and availability.
Convention Center Parking

Add content to your profile so that attendees will find you while searching for the directory and add your company to their agenda. Details from this listing will also be used for the printed Show Directory and the official show app.

Credentials to access the Exhibitor Dashboard will be emailed in late June or early July.

The purchase price of your booth space includes:

• 8’ high booth back drape

• 3’ high draped side dividers

• Identification sign with company name & booth #. Note: This sign is automatically included for booths up to 300 square feet, but must be specifically requested for spaces larger than 300 square feet.

Drape Colors:

Building & Automation & Control - Red
Software Center - Gray
All other areas - Blue

Exhibit Hall Carpet:

The booths & exhibit area are not carpeted. The aisles will be carpeted as follows:

Building & Automation & Control - Midnight Blue
Software Center - Black
All other areas - Red Pepper

Receipt of Freight/Set-up of Exhibits
Freight should be scheduled to arrive at the time designated for the exhibitor’s booth as shown on the target move-in plan. Once display materials have arrived at the booth, set-up may proceed according to the schedule below.

Thu, Feb 6 / 8am - 5pm
Fri, Feb 7 / 8am - 5pm
Sat, Feb 8 / 8am - 5pm
Sun, Feb 9 / 8am - 3:30pm

All exhibitors who plan to work late (after 5pm or after 3:30pm on Sunday), must notify Show Management via email to info@ahrexpo.com so that security will be instructed to permit them to remain in the hall. Once a person has left the hall after 5pm (or 3:30pm on Sunday), they will not be allowed to re-enter.

All unpacked crates and shipping material must be labeled and left in the aisles for pick-up before 3:30pm on Sunday. Empty labels will be available at the Exhibitor Services Center. Empty crates and shipping material may not be stored behind your exhibit space or in any utility area.

Dismantle of Exhibits/Move-out
The return of empty containers will begin as soon as the aisle carpeting is removed following the close of the show. The entire process will take approximately 12-15 hours. Note: Exhibits must remain intact until the show closes at 4pm on Wednesday.

Wed, Feb 12 / 4pm - 8pm
Thu, Feb 13 / 8am - 5pm
Fri, Feb 14 / 8am - 5pm
Sat, Feb 15 / 8am - 11am
(all carriers must check-in by 9am on Sat, Feb 15.)

Start Here: Shipping Overview

Target Move-in Plan (Schedule) (available late summer)

Customs/International Shipments (coming soon)

Unloading a Personal Vehicle (details available late summer)

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The Show Contractor (Freeman) is responsible for all freight moving in and out of the facility. Please visit FreemanOnline for more information on the following items:

FreemanOnline will open for AHR orders June 2024.

• Shipping Direct to the Convention Center

• Shipping in Advance to the Warehouse

• Marshaling Yard & Warehouse Directions & Procedures

• Outbound Shipments

• Shipping & Freight FAQ’s

All exhibitors are required to submit their booth plans for approval. Failure to do so may result in the need for inconvenient and potentially costly onsite modifications to your display.

Deadline to submit: December 6

Show Management reserves the right to prohibit the installation of any exhibit which does not meet its approval. Exhibitors should be sure that all final exhibit designs are within the construction guidelines and then use the form linked below to submit the details to Show Management for review.

Special attention should be paid to procedures regarding the following:

• inline booth setback rules

• double deckers/ceilings

• display vehicles

• open flame/hot works demonstrations

• hanging signs

Learn more here: Construction Guidelines

Submit a Booth Layout

Submit an Open Flame/Hot Works Demonstration

Below are the exclusive or preferred providers of services for the show. Where available, online orders are preferred by all contractors. Links to online ordering and order forms, along with deadline dates for best rates, will be added below as they become available.

Services marked with an * have exclusive providers.

List of Contractor Contact Details

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The Show Contractor (Freeman) is the provider of the services listed below. Please visit FreemanOnline for more information | Order by Jan 6

FreemanOnline will open for AHR orders June 2024.

• Audio Visual & Computer Equipment

• Booth Cleaning*

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Orange County Convention Center (OCCC) Exhibitor Services provides the services listed below. Please refer to their Online Ordering Guide for more information | Order deadline tbd

• Electrical*

• Plumbing*

• Air/Gas

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Badge Scanner/Sales Lead Recorder* | Order by Dec 2
Ordering options coming soon.

Catering* | Order deadline tbd
Sodexo Live! is the exclusive catering provider at the Orange County Convention Center. 2025 menu options and pricing are expected this fall.

In the meantime, for budgeting and planning purposed, refer to the current menu currently on the OCCC website. Note that options and pricing are subject to change.

2024 Catering Menu

Internet & Telecom* | Deadline tbd
Ordering options from SmartCity coming soon.

Floral Services | Deadline tbd

Ordering options from Floral Exhibits coming soon.

Booth Talent
Details still tbd.

Photography & Video Services | Deadline tbd

Ordering options from Oscar & Associates coming soon.

Security
Details still tbd.

Exhibit Hall Carpet

The booths & exhibit area are not carpeted. The aisles will be carpeted as follows:

Building & Automation & Control - Midnight Blue
Software Center - Black
All other areas - Red Pepper

The Show Contractor (Freeman) is the provider of the services listed below. Please visit FreemanOnline for more information | Order by January 6

FreemanOnline will open for AHR orders June 2024.

• Booth Furnishings

• Carpet

• Rental Exhibits

• Signs & Graphics

Freeman Services | for best rates order by January 6

Freeman is the general contractor for the show and responsible for all movement of freight within the convention center. They are the exclusive provider of the services below.

Go to FreemanOnline.

FreemanOnline will open for AHR orders June 2024.

• Material Handling

• Machinery Handling

• Forklifts & Rigging Labor

Orange County Convention Center (OCCC) Exhibitor Services | Order deadline tbd

The OCCC is the exclusive provider of aerial rigging/hanging of signs in the building. Assembly of hanging signs or structures must be completed by the exhibitor, an exhibitor appointed contractor, or Freeman labor.

Exhibitors can request a consultation or estimate for aerial rigging/hanging signs by calling OCCC at 407-685-5555 or emailing rigging@occc.net.

Online ordering coming this Summer. In the meantime, refer to their Online Ordering Guide for more information.

Freeman Labor | For best rates order by January 6

Freeman is the general contractor for the show, and can provide details regarding the items below.

Go to FreemanOnline.

FreemanOnline will open for AHR orders June 2024.

• Freeman Labor

• Union Jurisdictions

Employing a Contractor

Companies other than the official show contractor (Freeman), may be used by exhibitors.

Exhibitors who chose to employ an EAC other than Freeman must notify Show Management and the EAC needs to provide proof of adequate liability and workman’s compensation insurance (COIs). No outside setup companies will be permitted without these provisions.

• Exhibitor Appointed Contractor Notification

• EAC Proof of Insurance Instructions