Deadlines & Important Dates

* for best rates, >>> outside link

Act Now > Book Show Hotels >>>

Act Now > Order Staff Badges (opens July 2025)

Act Now > Review Marketing & Booth Promotion Dashboard >>>

Mar 19 > Exhibitor Housing Opens

July 22 > Enter the Innovation Awards competition

July 31 > Request a time-slot in a New Product Theater (opens July 2025)

Sept 3 > Submit a product for the Product Preview (opens July 2025)

Sept 29 > Final booth payments are due (contact info@ahrexpo.com)

Oct 31 > Update/review your profile for the printed directory >>>

Oct 31 > Request a new product sign for your booth

Nov 25* > Order badge scanners

Nov 28 > Submit your booth layout for approval

Nov 28 > Submit open flame/hot works demo for approval

Dec 4 > Order badges to receive by mail (international delivery)

Dec 22 > Order free customized AHR branded postcards >>> (coming Fall 2025)

Dec 29 > Submit exhibitor appointed contractor (EAC) notification form

Dec 30 > Advanced warehouse STARTS receiving freight Learn more

Jan 12 > Order badges to receive by mail (domestic delivery)

Jan 3* > Order internet/telecom

Jan 5* > Order catering

Jan 6* > Order Freeman services (opens Summer 2025)
(furniture, carpet, rental exhibits, electrical, plumbing, air/gas, rigging, labor, cleaning, etc.)

Jan 6* > Order audio visual/computer equipment (opens Summer 2025)

Jan 9* > Order floral services

Jan 12* > Order photography & video services

Jan 15 > International freight must arrive 14 days prior to exhibitor move-in date

Jan 22 > Advanced warehouse shipments must arrive by Jan 22 Learn more

Jan 29 > Target move-in begins at convention center Learn more

Feb 2 > Order custom email invitations >>> (coming Fall 2025)

Sunday, Feb 1 > All booths should be completely erected by 3:30pm.