Booth Approval

All exhibitors, regardless of booth size or location, should submit a layout for review and approval. Multi-level displays or exhibits with ceilings over 300 square feet of any kind require special approval from the fire marshal. See Construction Guidelines for more information.

Dress Code

All booth personnel, including models, must be conservatively attired.  Individuals wearing clothing or costumes with advertising will not be permitted in aisles or public areas. 

Care of Exhibits

Management vacuums and cleans the aisles only.  Exhibitors must, at their own expense, keep their spaces clean and their exhibits in good order.  Cleaning is done during the early morning hours before the show opens.  Exhibitors who generate unusually large amounts of scrap material in their booths should make special arrangements for its removal. 

Exhibits must be staffed throughout the open hours of the show and must be kept in good order through the close of the show on Wednesday, February 12 at 4pm.

Food/Beverages

Food and beverages - including beer, wine, and liquor - may be distributed from an exhibitor’s booth during show hours but must be ordered through the convention center’s contracted catering service.

All food and beverage distribution must be contained within the booth space. Exhibitors should make sure their booth can accommodate the crowd they plan to serve and be considerate of other exhibitors. Show Management reserves the right to shut down any functions due to complaints from neighboring exhibitors, or disruption to the flow of traffic in the aisles.

Use of Gas

Natural gas is available in the exhibit halls and connection can be arranged through the Orange County Convention Center’s Exhibitor Services.

The use of gases for demonstration purposes, such as propane and oxyacetylene, is allowed with certain restrictions. See Open Flame/Hot Works Demonstrations for more information.

Lighting/Lit Signs

Floodlights or other lighting may not be directed in such a way that they shine into the aisles or neighboring exhibits.  The use of flashing, rotating, or traveling electric signs or lights is not permitted.

Handouts / Souvenirs

The distribution of literature, samples, souvenirs, and other paraphernalia is not permitted outside the boundaries of the exhibitor’s space.  Adhesive stickers, glitter, confetti, and helium balloons are not permitted at the show.  

Drones/Robots

Drones and other flying devices are not permitted.  Robots and other non-aerial motorized devices must be contained within the space allotted to the exhibitor. Any device found operating outside the confines of an exhibitor’s space will have its batteries removed for the duration of the event.

Massage

Massage and other related physical therapies and services are not permitted on the show floor, in meeting rooms, or in any other area of the convention center.

Noise/Music

Noisy equipment used in demonstrations should be operated intermittently out of consideration for other exhibitors.

The audio portion of any video or live presentation must be reasonably contained within the exhibitor’s booth.  Music used by exhibitors is subject to applicable copyright and licensing fees charged by ASCAP and/or BMI.  It is the sole responsibility of the exhibitor to pay applicable fees.  For more information about licensing fees, visit www.ascap.com or www.bmi.com.

Exhibitors will be requested to discontinue any noise which becomes objectionable to neighboring exhibitors and interferes with the effectiveness of their exhibits.

Ineligible Equipment Display

Only companies listed in the official Show Directory may display products at the AHR Expo.  Any exhibitor displaying equipment from a company that is not listed will be asked to remove the non-exhibiting company’s equipment from their booth.

Intellectual Property

Exhibitors may not display or promote any product or technology that infringes on the patents or intellectual property of any other company.  Failure to adhere to this restriction shall result in termination of exhibiting privileges and forfeiture of fees paid. 

Fire Safety Regulations

All fabrics used for drapery, decorations, or floor carpeting and all materials such as woven wood, fiber, or flexible plastic used in display construction, must be flame proofed before installation.  Paper decorations, cut evergreens or branches, oilcloth, tar paper, nylon, certain plastics, or other materials which cannot be made flame retardant are prohibited.  Artificial greens must be flameproofed.  Fire department regulations state that a certificate of flameproofing should be on hand.

See Open Flame/Hot Works Demonstrations for more information on the use of any device or equipment that does one or more of the following: produces a flame, produces heat, creates sparks or smoke, melts metal or any other material, cuts metal.

Compliance with Laws

Exhibits and exhibiting companies must comply with all the laws and ordinances of the State of Florida and the City of Orlando.

All exhibits and exhibiting companies must also comply with the Americans with Disabilities Act (ADA), and are encouraged to be sensitive and as reasonably accommodating as possible to attendees with disabilities.  Information regarding ADA compliance is available from the U.S.  Department of Justice ADA Information Line (800-514-0301) and online at www.usdoj.gov/crt/ada/infoline.htm.